 |
Indiana University School of Optometry Committees & Assignments Academic Year 2009/2010 |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
 |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
          |
|
Numbers in ( ) indicate the academic year first appointed to the committee. Academic Fairness Committee Academic Fairness Committee considers, arbitrates and adjudicates grading disputes in cases of procedural errors and in cases where evaluation on non-academic grounds is alleged. Issues dealing with substantive quality of the student's academic performance and involving intrinsic, professional, academic judgments by a faculty member lie outside the Committee's jurisdiction. The committee is composed of three (3) students and three (3) faculty appointed by the Dean of the School of Optometry. The faculty members serve three (3) year terms on a rotating basis to preserve continuity. Committee Members:
Academic Review Committee The Academic Review Committee reviews the records of all students not making satisfactory academic progress to determine if the student should be dismissed, or if a student is to be reinstated, and reviews all students who have earned more than one “D” grade in an academic area in order to recommend which course shall be repeated. The committee also reviews and provides interpretation and guidance to faculty in situations that arise when students request a variance from an established procedure. The committee is chaired by the Associate Dean for Academic Affairs and is made up of the Director of Student Affairs and three faculty members. The faculty members are appointed by the Dean for three (3) year terms and may be re-appointed. Committee Members:
Alumni Relations and Development Committee The Alumni Relations and Development Committee advises the Development Officer, helps formulate the development program, obtains input as to the needs, determines fund raising priorities, helps to identify and suggests sources of funding and related topics. Committee Members:
Budgetary Affairs Advisory Committee The Budgetary Affairs Advisory Committee advises the Dean with regard to the use of School of Optometry funds. The committee consists of three (3) faculty members, one (1) staff member, the president of the student body and the Director of Budgetary Planning and Administration. The Dean is an ex-officio member of the committee and the Director of Budgetary Planning and Administration is the chair of the committee. The faculty elects the faculty members on the committee for three (3) year terms. The staff member is elected by the staff for a three (3) year term. Committee Members:
Compliance Committee The IUSO Compliance Committee has a responsibility to ensure that, as a public institution, the School, its faculty, staff and/or students do not knowingly or unknowingly compromise public resources. The IUSO has developed a Compliance Plan that seeks to ensure that the affairs of the School of Optometry are conducted in accordance with laws and regulations applicable to healthcare and activities engaged in by its faculty, staff and students. The IUSO Compliance Committee is charged to continuously evaluate and update the plan to strengthen and further demonstrate the IUSO’s commitment to maintain its Environment of Excellence. The committee will be chaired by the Compliance and Privacy Officer whom is appointed by the Dean. Committee Members:
Continuing Education Committee The Continuing Education Committee is charged to develop an innovative continuing education program for IUSO alumni and the optometric professionals. The program may include lectures, workshops, seminars, symposia and other formats of interest to the profession. The programs may be presented in the School of Optometry facilities or at other locations deemed appropriate. The committee should consider national and international programs. The committee may consider other modes of providing continuing education including correspondence, Internet, CD-ROM or on-line distance education delivered courses. The presenters may be School of Optometry faculty or other qualified individuals. The committee should develop an annual marketing program to inform a wide range of practitioners to assure an adequate attendance. The committee should develop appropriate survey tools to evaluate the courses and the program. The committee should review and recommend a reimbursement policy for presenters to the Dean. The committee members are appointed by the dean. Committee Members:
Curriculum Committee The Curriculum Committee maintains preliminary authority over matters pertaining to the optometric curriculum, including review and approval of requests for new courses, review and approval of requests for changes to previously approved courses, and oversight responsibility for ongoing curriculum review. Recommendations for additions, deletions or modifications in the curriculum are administered by the Committee. Recommendations for changes to the curriculum must be approved by the School's Associate Dean for Academic Affairs, Dean, the IU Dean of Faculties and the University Registrar. The Curriculum Committee consists of four (4) faculty (with the Associate Dean for Academic Affairs as Chair), the Director of Student Administration, and a representative from the IU Optometric Student Association. The faculty are appointed by the Dean for a three (3) year term. Committee Members:
Dean's Advisory Committee The Dean’s Advisory Committee includes leaders in the optometric profession who advise the dean on the future direction, meet and work with the faculty on professional matters, interface with students, and serve as informed advocates for IUSO of the school. Committee Members:
Dean's Diversity Advisory Committee The Dean’s Diversity Advisory Committee is charged to address but is not limited to the following: 1) help the school improve the minority recruitment program; 2) help recruit minority students; 3) be available to advise minority students in their area; 4) encourage other practitioners to recruit minority students; and 5) work with the IUSO so that the school is a positive and welcoming place for minority students and employees. The committee will meet annually or as frequently as needed. The committee is appointed by the dean. Committee Members:
Dean's Student Advisory Committee The Dean’s Student Advisory Committee meets with the dean two (2) – three (3) times a semester to voice any student concerns, make recommendations to the dean, and for updating of student activities and school plans and news. The meetings are called and chaired by the president of the Indiana University Optometry Student Association (IUOSA). The committee consists of the IUOSA officers, trustee and trustee-elect of the Indiana Chapter of the American Optometric Student Organization (AOSA), president of Volunteer Optometry Students for Humanity (VOSH), president of the Indiana student chapter of Beta Sigma Kappa (BSK), president of the Fellowship of Christian Optometrists (FCO), two (2) class representatives from the first three (3) year optometry classes, a representative from each optician/optometric technician class and a representative of the graduate students. Committee Members:
Emergency Control Committee The Responsibilities of the Emergency Control Committee are:
Additional responsibilities include reviewing the Emergency Action Plan annually and make revisions as necessary. Instruct personnel of their duties (if any) in a given situation. Plan training exercises to test the evacuation plan. The membership of the Emergency Control Committee shall be composed of Glenn Herringshaw, as chair, Facilities Manager and the Floor Monitors/Assistant Floor Monitors. Committee Members:
Equipment Committee Each year there are funds allocated for the purchase of equipment. The Equipment Committee solicits equipment requests from faculty and administration then determines the priority for spending these equipment fund allocations. The committee is composed the Associate Dean for Research, and Associate Dean of Graduate Programs, the Chief of Clinical Care, the Director of Clinical Administration, Director of the Optometric Technology Program, and Chair of the Technology Committee. Committee Members:
Faculty Agenda Committee The Faculty Agenda Committee serves to establish the agenda for IUSO faculty meetings. Members of the committee provide a liaison between individual members of the faculty and the Faculty Presider to bring matters of concern to faculty meetings. The committee is chaired by the elected Faculty Presider and includes three elected members from the following constituencies: Clinical Rank faculty, Tenure/Tenure-track faculty, and At-Large. The Dean will be a non-voting member of the committee. Faculty members of any permanent rank can vote for the At-Large candidate. Members will be elected for a three year term with no more than two consecutive terms allowed. Adopted March 23, 2009 Return to topFaculty Awards Committee The School of Optometry will use a coordinated and collaborative approach to nominate its faculty for awards be they at Indiana University or beyond. The Faculty Awards Committee will develop a list of potential awards that IUSO faculty can and should be nominated for and work with the faculty on annual basis to nominate IUSO faculty for these awards. Committee members:
IUSO Administrative Council The IUSO Administrative Council makes recommendations to the faculty regarding policy and operational issues as well as determining policy issues not requiring faculty input. The Council also acts in an advisory function to the Dean. The committee consists of the Dean; the Executive Associate Dean for Academic Affairs; the Associate Dean for Research; Associate Dean for Graduate Programs; the Director of Clinical Administration; Chief of Clinical Care; Director of Alumni Relations and Development; and the elected Faculty Presider.
IUSO Staff Council The role of the Indiana University School of Optometry Staff Council Committee is to provide IUSO staff members a means of representative participation through recommendation and advice in the formulation of policies and in the solution of problems affecting the general welfare of, the working conditions of, and the services rendered by the staff. Issues that arise, which are determined to be within the province of the designed unions representing Optometry Support Staff and Service Maintenance staff, will also be directed to the appropriate union. As provided by the university’s policy governing university union relations, entitled, Conditions for Cooperation, these unions have been granted exclusive representation of these employees. As the exclusive representative of these employees, the unions are the designed spokespersons or voice of the staff “concerning grievances, personnel policies and practice or other matters affecting general working conditions of employees.” The Human Resource Manager will serve as committee chair and have (5) five staff representatives as committee members.Committee Members:
Library Committee The Library Committee serves in an advisory capacity to the Head of the Optometry Library. The Committee considers policy issues and other major issues that may affect the level of services provided by the Library to the faculty, staff, and students within the School. The Head consults the committee when such issues arise and keeps the members informed about developments within the library. Examples of issues considered include serials cancellation projects; major changes in budget, staffing, or procedures; major gifts and donations, etc. The Library Committee is composed of three (3) faculty members from the School of Optometry, appointed by the Dean.
Optometry Admissions Committee The Admissions Committee formulates policies and procedures for the admission of students to the optometry program; determines the criteria that should be emphasized in the admissions process; assures that legal guidelines are followed; reviews the files of all applicants; and determines the students to be admitted. The Admissions Committee is composed of faculty members appointed by the Dean and the Director of Student Affairs. One (1) of the faculty members serves as chair of the committee. Committee Members:
Peer Review Committee The Peer Review Committee is advisory to the dean. The committee is to: assess the performance in teaching, research/creative activities and service; provide feedback / constructive criticism to the faculty members; and promote faculty coherence and mutual respect. Assistant Professors will be reviewed annually; Associate Professors every two years; and Professors every three years. The committee will consist of: a) at least one tenure-track O.D., b) a clinical faculty member and c) one other tenure-track faculty member with an active research program. These individuals will evaluate and write a review of each faculty member. In addition, a committee chair (fourth member) will coordinate and guide the process. The composition of the committee will be public. The written review produced by the committee will be based on the annual faculty summary report, faculty statement of effort, student teaching evaluations, (possibly patient evaluations), letters from other faculty and past evaluations when available. The final review will be confidential, with copies to the individual faculty member and the Dean. All communication with the committee will be through the Dean’s office. Faculty should not communicate directly with committee members in reference to their review or any other faculty member’s review. Each reviewer will be reviewed by the other reviewers and the Chair, as needed. The committee will use the following categorical descriptions:
The Associate Deans will review the committee’s reports and add their comments based on their interactions with the faculty throughout the year. The Executive Associate Dean for Academic Affairs will review each report and add his/her comments. The Dean and the Associate Dean for Academic Affairs will convey the report to each faculty member. The report will be used as evidence for progress and as information to enhance faculty development. Committee Members:
Peer Teaching Evaluation Committee The Peer Teaching Evaluation Committee is charged to evaluate teaching which includes evaluation of syllabi, handouts, technology utilization, examinations, classroom presence and other means as they deem appropriate. It is expected that the committee will evaluate only a few faculty each year with the initial emphasis on tenure-track and those clinical rank faculty who are preparing for promotion. Committee Members:
Quality Assurance Committee: Clinics The Quality Assurance Committee (QAC) for Clinics is responsible for maintaining and overseeing the quality and completeness of all clinical patient records and review quality of patient care. This committee is responsible for maintaining and overseeing the quality and completeness of all clinical patient records and reviewing quality of patient care. The QAC is comprised of the following: two (2) clinic administrative representatives, four (4) faculty members two of whom will be faculty members with limited responsibility for teaching in the clinics, one (1) of these two faculty members will be the chair. The chair will vote only in case of a tie. Appointments to the QAC will be for one (1) year, renewable except the chair who will have served in the previous year. Yearly activities include but are not limited to chart reviews. Special audits of Clinical Quality may be conducted upon the request of the faculty, the staff, the Director of Clinical Administration, the Chief of any service, the Chief of Clinical Care, the Dean of the IUSO, the Compliance Committee or the Compliance Officer. The Committee will meet monthly and the chair will be responsible to call the meeting, keep minutes and report to the Compliance Committee and the Dean of the IUSO. Committee meetings are held monthly. Committee Members:
Safety and Security Committee The IUSO Safety and Security Committee will review IU policies and procedures and develop IUSO policies and procedures to insure that faculty, students and staff have a safe and healthy working and learning experience at IUSO. The Committee will be responsible for reviewing training sessions offered by IU and others and to inform IUSO staff, students and faculty about the ones that are required. Glenn Herringshaw, who is the Chair of this committee and the IUSO Safety and Security Officer will communicate periodically to keep all informed. Committee Members:
Search and Screen Committee The Search and Screen committee is appointed by the Executive Associate Dean for Academic Affairs on an ad hoc basis as required in consultation with the Dean’s Administrative Council. The committee advertises the position(s) and corresponds with potential candidates. The committee screens the candidates’ dossiers and recommends candidates to the faculty for recruiting visits. The committee conducts the visits and interviews (along with other faculty) of the potential candidates. In conjunction with faculty input, the committee makes recommendations to the Dean. The Dean puts forward a candidate to the faculty and conducts a show of hands or ballot on whether the proposed candidate should be offered a position. Configured as needed. Space Committee The Space Committee will make recommendations to the dean on allocation and utilization of space in the School of Optometry and clinical facilities. The committee will also make recommendations for future space needs. Committee Members:
Staff and Faculty Advocacy Committee The role of the Staff and Faculty Advocacy committee is to address staff and faculty’s concerns, if not resolved by the direct supervisor, in all areas except Compliance in a timely and professional manner. Compliance related issues should be routed to the Compliance Officer/Committee. Interactions with both entities, Staff and Faculty Advocacy Committee and the Compliance Officer/Committee, will be held in the strictest of confidence unless the individual making the report agrees to the release of information. The Committees will report the number of complaints and resolutions on an annual basis to the Dean of IUSO who will report to both the IUSO faculty and the staff. Committee Members:
Student Awards and Honors Committee The Student Awards and Honors Committee publicizes the available student awards; where appropriate receives nominations and applications for awards; and determines the recipients of the awards. The committee is composed of five (5) faculty members and two (2) staff members from the office of Student Administration appointed by the Dean. Committee Members:
Technology Committee The Technology Committee serves in an advisory capacity to the Director of Technology. The committee is responsible for strategic planning related to the use of electronic technologies by the School as well as for reviewing policies for hardware and software support. The Director of Technology will consult with the committee on matters relating to major changes in budget, staffing, or procedures. The Technology committee reviews annual faculty and staff computer equipment requests and prioritizes them for consideration by the Equipment Committee. It also prioritizes annual requests for workstation upgrades received from the faculty for consideration under the Faculty Computer Equipment Replacement fund. The Technology Committee is composed of seven faculty members from the School of Optometry, appointed by the Dean. Committee Members:
Tenure and Promotions Committee The Tenure and Promotions Committee completes a detailed review of the tenure and promotions dossier of each un-tenured tenure track and assistant clinical professors at IUSO at the end of the third year of the probationary period; periodically report to the Executive Associate Dean for Academic Affairs on the progress towards tenure of each un-tenured or assistant clinical professors; insures that each prospective tenure and promotion candidate is fully apprised, annually, of his/her progress towards tenure or promotion; assists the Executive Associate Dean for Academic Affairs in the creation and selection of a primary peer review committee to evaluate the candidate for tenure or promotion; and joins with all other tenured and appropriatly ranked Optometry faculty members to render the School level evaluation of the candidate for tenure or promotion. Committee Members:
For consideration of promotion in non-tenured tracks, all faculty at higher levels participate in the committee. |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
